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  • Writer's pictureAlisha Perkins

Your Wedding Day Run Sheet!

Need some inspiration on what your wedding day run sheet might look like? Here are some example runsheets from previous weddings, but please don't feel like you have to stick to these examples, we can tweak your run sheet to suit your day!

Example 1: Canape Hour & Sit Down Dinner (2 hour Gap)

8:00am H&MU arrive

12:30pm Videographer arrive

1:30pm Photographer arrive

2:00pm Celebrant arrives

2:00pm Caterer arrives

2:00pm Musician arrives

2:30pm Groom arrives

3:00pm Ceremony begins

3:40pm Group Photo

4:00pm Canapes and drinks commence

5:00pm Reception Begins

5:00pm MC Welcome & housekeeping

5:10pm Bridal Party Entrance

5:30pm Speeches x2

5:45pm Dinner served (approved to serve while speeches are on)

6:15pm Speeches x2

6:45pm Dessert Served

7:25pm Cake cut

7:30pm B&G Thank you speech

7:35pm First Dance

7:40pm MC closes formalities & opens Dance floor

7:50pm Sunset Photos

8:00pm MC departs

9:30pm Photographer & Videographer depart

10:30pm Last drinks

11:00pm Reception ends

Example 2: Canape Hour & Sit Down Dinner (3.5 hour Gap)

10:00am Photographer & Videographer Arrive to Groom

12:00pm Photographer & Videographer Arrive to Bride

2:00pm Celebrant Arrives

2:00pm Groom Arrives

2:45pm Guests Arrive

2:30pm Photographer & Videographer Arrive to Ceremony

2:50pm Bride Arrives in car

3:00pm Ceremony Commences

3:30pm Group photo & congratulations from guests

4:00pm Family Photos

4:30pm Couple Photos

5:30pm Drinks & Canapes

6:30pm Reception Commences - Guests Seated

6:45pm Bread served

6:50pm Wedding Party Entrance

7:00pm Couple Entrance

7:05pm Cultural music & dancing

7:30pm Entrée Served

8:00pm Speeches x 3

8:30pm Mains Served

9:00pm Cultural music & dancing

9:25pm Speech by Bride & Groom

9:30pm Cake Cutting

9:35pm First Dance

9:40pm Party Time

10:00pm Dessert & coffee served

10:00pm MC Concludes

11:15pm Last Drinks

11:30pm Reception ends

Example 3: Relaxed wedding with minimal formalities & food truck

9:00am H&MU arrive

10:00am Ceremony space set up

11:00am Photographer / Videographer arrive

11:30am Groom Prep Photos

12:30pm Bride prep photos

2:00pm Pizza arrives (3hr prep)

2:00pm Bar Caravan arrives

2:30pm Nanny Service Arrives

2:30pm Band arrives

2:15pm Celebrant arrives

2:30pm Groom arrives at ceremony

3:15pm Ceremony begins

3:45pm Champagne Tower

3:50pm Speeches, champagne for guests served

4:00pm Grazing table opens

5:00pm Cocktail Hour

6:30pm Pizza dinner service begins

7:00pm Sunset Photos

7:20pm Couples Speech & Dancefloor open

9:00pm MC, Photographer & Videographer depart

10:30pm Reception ends

10:30pm Nanny Service departs

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